GETTING THERE
The nearest airport is Kigali International Airport and there are number of flights options available. Kindly check with your travel agent for the best route from your home country. RwandAir, KLM, Brussels Air, Turkish Air, Ethiopian Airways, Egyptair fly into Kigali. The LOC have also negotiated a 15% discounted rate on RwandAir. Please quote the following code when booking through RwandAir: CMJA24. Please go to RwandAir website and insert the code at the point of booking.
DISCOUNTED RATES ON RWANDAIRThe Local Organising Committee have also secured discounted rates on flights on RwandAir. If booking flights on RwandAir please quote Promo code CMJA24 which will give you a discount of 15% (Standard Fare only). This cannot be used with any other discounted fare. The discount applies until 12 September 2024 for the period of travel between 21 August and 26 September 2024. Further details are available on the CMJA’s conference website at: www.cmja.biz PLEASE NOTE THIS DISCOUNT DOES NOT APPLY TO ALREADY DISCOUNTED RATES. |
LAND TRANSPORT
The LOC will be not providing transportation to and from the airport for arrival and departures. Most hotels have shuttle services that can be used for transport to/from the Airport. You will need to arrange this when booking your hotel.
TRANSPORT TO/FROM THE CONFERENCE VENUE
Transport during the Conference to and from the Conference venue will be provided from the Conference hotels.
PASSPORT AND VISA
Visas on arrival are available to all Commonwealth citizens and citizens of the African Union and Francophonie. For further information on requirements please see: https://www.migration.gov.rw/visa-on-arrival. If you are travelling via a third country to Rwanda please ensure that you also have the relevant visas for any country you transit through. THE CMJA CANNOT HELP WITH VISA APPLICATION OR ISSUES ARISING FROM VISA APPLICATIONS.
LETTER OF INVITATION
Letters of invitation will ONLY BE ISSUED after payment is received from registered participants. Please note that such an invitation is intended to help potential participants raise travel funds or obtain a visa. It is not a commitment on the part of the conference or the CMJA to provide financial support or a guarantee that the host nation will issue the necessary visa.
DIETARY REQUIREMENTS AND SPECIAL NEEDS
Please advise the organisers of any special requirements on the registration form and note that some requirements may be subject to charges.
COVID 19 REQUIREMENTS
It is the responsibility of the delegates to ensure that they are compliant with all requirements in the host country in relation to vaccinations, social distancing and testing for COVID 19 pre travel to/from the United Kingdom and via any transiting country. The CMJA and Local Organising Committee will make every effort to ensure safety during the Conference. Please ensure that you comply with the regulations of any third country you are travelling through. The CMJA cannot assist with any requirements for transiting passengers.
CERTIFICATE OF ATTENDANCE
The certificates will be sent after the conference to all paid up CMJA Individual Members who participate. If you are interested in Individual Membership, please join online at: www.cmja.org/individuals/
DRESS CODE
During working sessions, dress code will be lounge suit. National dress/lounge suit is appropriate for evening functions including the Gala Dinner. During the Accompanying Guest programme and Day Out casual clothes and are recommended.
INSURANCE
The organisers will not assume responsibility for possible accidents or incidents at the conference or for travelling to/from the conference or for any cancellations or postponement of flights due to travel restrictions imposed for COVID 19 or other reasons, including visa issues. Participants must obtain travel insurance (medical, personal and luggage) in their home countries prior to departure.
PRIVACY POLICY
The CMJA complies with UK dataprotection legislation. The privacy policy of the CMJA is available on the CMJA’s Conference website at: https://cmja.biz/privacy-policy
CURRENCY
The currency of Rwanda is the Rwandan Franc. Payments for hotels will be charged in US$. Please check the exchange rates on www.xe.com or with your bank.
TEMPERATURES DURING SEPTEMBER
Temperature in Kigali at this time of the year is between 16°/26°C or 61°/79°F.
TOURIST INFORMATION
For information on tourist attractions, places to eat/drink and events taking place in Kigali, Rwanda https://www.visitrwanda.com/
DIGNITY AND RESPECT POLICY
At its events, the CMJA seeks to create a safe and productive environment for everyone, irrespective of race, gender, gender identity and expression, age, sexual orientation or disability. Participants in the Conference are expected to comply with the CMJA’s Dignity and Respect Policy (see Dignity-and-Respect-Policy-2022.pdf (cmja.biz) for the full policy) .
DATA PROTECTION/ PRIVACY POLICY
The CMJA makes every effort to protect the data it holds on delegates and accompanying persons in the run up and during the Conference. This information will be held by the CMJA for up 4 months following the Conference in order for it to complete all its administrative and financial requirements of the Conference including the issuance of certificates of attendance.
The CMJA will also be producing a list of delegates and accompanying guests (title, name, country and position only). This will appear in the secure area of the Conference website at the beginning of the Conference and will remain on that website for up to 100 days after the conference. Thereafter all details will be deleted from the website. In accordance with UK law, the CMJA will not share your personal details with any third parties other than people directly associated with the conference (which may include the organisers of events held during the Conference) and the Immigration Services for entry requirements. Please ensure you answer all boxes on the Registration form to ensure that the CMJA is able to comply with data protection information. The CMJA’s privacy policy is available on the CMJA’s website at: Privacy Policy | CMJA Conference.
DISCLAIMER
Please note that space is limited at the Conference venue, Accompanying Guest Tour and Day Out so Registrations will be allocated on a first come, first served basis and on the basis of receipt of fees. The organisers will not assume responsibility for any visa refusals or delays that lead to the cancellation of attendance or non- appearance at the Conference and no refunds will be issues in this case. The organisers will not assume any responsibilities for any changes to travel restrictions or for cancellations due to positive testing due to COVID 19. The organisers reserve the right to amend or cancel the event or amend the terms and condition of registration where it is deemed necessary. They also reserve the right to withdraw any invitation to attend the Conference. The CMJA also reserves the right to change /or substitute events advertised in the programme. In the event of cancellation of the conference, a full refund of any registration fees less admin cost will be paid but the organisers will accept no further liability.